Claim Litigation Coordinator
Job Description
Job Description
Ask Yourself This...
Are you detail-oriented, organized, and passionate about supporting legal processes? Do you thrive in a collaborative environment? Then join our team as a Claim Litigation Coordinator!
What You’ll Do
As a Claim Litigation Coordinator, you'll provide essential support to in-house defense counsel and regional claim staff, helping prepare for legal proceedings at state agencies. You'll ensure attorneys have the documentation they need to effectively defend and resolve cases, while also maintaining litigation reports and updates from state agencies. This position is hybrid/remote after initial training period.
- Assign legal proceedings to in-house regional claim staff, in-house defense counsel, and outside defense firms based on input from claim adjusters and/or supervisors.
- Organize and share initial claim files and updates with defense attorneys.
- Log proceedings and actions into the claim system.
- Prepare and distribute weekly Excel litigation reports.
- Bundle documents via SharePoint upon request.
- Review and submit monthly DIA referral invoices; manage appeal fees and follow-ups.
- Administer company password changes for the MA Department of Industrial Accidents portal.
- Update and support the Legal X billing system for defense firms.
- Provide administrative support to In-house defense counsel, including but not limited to:
- Submitting conference order appeals and arranging fee payments.
- Preparing subpoenas and rescheduling proceedings upon request.
- Handling child support lien inquiries and appeal fee reimbursements as needed.
- Maintaining internal calendars of scheduled proceedings.
What You Bring
- Associate’s degree in paralegal studies, or a minimum of 2 years’ experience working in the legal profession.
- Proficiency working with Microsoft Word, Excel, and SharePoint.
- Strong organizational skills, ability to prioritize work and work independently.
- Experience in the insurance industry is desirable.
At A.I.M. Mutual Insurance Companies, we are committed to building a diverse and inclusive workplace, and we believe that all people are capable of great things. So, if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway!
Who We Are
A.I.M. Mutual Insurance Companies is a leading workers’ compensation provider in New England, known for exceptional service and a people-first culture. We help employers create safer workplaces and support injured workers with empathy, compassion, and integrity. Our team brings deep expertise and a collaborative spirit to everything we do.
We're committed to providing a workers' compensation experience that ensures peace of mind to New England workers and their families - by listening with empathy, acting with compassion, doing the right thing, and succeeding through collaboration.
Why Join Us
At A.I.M. Mutual, we foster a collaborative and inclusive workplace where employees are truly valued and supported. Recognized as a 2025 Best Place for Working Parents, we're committed to supporting your growth and well-being.
We proudly offer robust compensation and benefits packages, including:
- 35-hour work week & summer hours
- Competitive pay with growth opportunities
- Medical, dental, vision & pet insurance
- Retirement plan with employer match
- Tuition reimbursement
- Paid time off & generous holidays
- Company-paid life & disability insurance
Thank you for your interest in joining the A.I.M. Mutual Insurance team!