Docketing Administrator Junior Paralegal - IP Department

Job Description

Job Description

Docketing Administrator / Junior Paralegal – Intellectual Property Department

We are seeking a detail-oriented and motivated Docketing Administrator / Junior Paralegal.

Support the preparation and filing of U.S. and foreign patent documents, manage follow-on prosecution tasks, track and communicate deadlines, conduct online research, prepare cost estimates, and review daily correspondence to determine required client updates. This is an excellent opportunity for someone looking for a growth-oriented and challenging position within a collaborative team.

work remote flexibility!

Work with patent and trademark attorneys and Paralegals.

Patent & PCT Filings

• Prepare U.S. and PCT filing papers (Declarations, Assignments, Powers of Attorney, etc.).
• Draft and file U.S. prosecution documents (Responses to Missing Parts/Corrected Papers, Office Action responses, Petitions, Issue Fee filings, and related USPTO forms).
• Prepare PCT follow-on documents (Responses to Invitations, PCT POAs, Notifications of Recording of Change, and related communications).

Foreign Filings & Correspondence

• Draft instructions to foreign associates for national phase filings and completion of formality requirements.
• Prepare U.S. and foreign filing estimates and advance invoices.
• Review and process incoming paper and electronic correspondence.
• Coordinate with vendors for formal drawings and document legalization.

Trademark Support

• Provide backup support for trademark filings, including USPTO applications and correspondence updates.

Annuity Management

• Cross-train to process U.S. and foreign annuity and maintenance fee payments through a third-party vendor.
• Communicate with foreign associates regarding annuity inquiries.
• Maintain an accurate annuity docket, including items in extension periods.
• Conduct regular audits to ensure accuracy and timeliness of docket entries.
• Perform additional projects and responsibilities as assigned by the IP Manager.

Qualifications

• Bachelor’s degree preferred.
• 1- 6 years of docketing experience.
• Knowledge of U.S. and PCT patent filing procedures (USPTO and WIPO).
• Hands-on USPTO electronic filing experience.
• Familiarity with foreign filing and national phase entry requirements.

Company DescriptionPaid Health insurance @ 100%

Company Description

Paid Health insurance @ 100%