Development Assistant - temporary part time

Job Description

Job DescriptionDescription:

The Development Assistant supports the organization’s fundraising, donor engagement, and resource development efforts. This role provides administrative, logistical, and research support to ensure the smooth execution of development activities, including donor communications, special events, grants, and stewardship initiatives. The Development Assistant works closely with the CEO, Director of Development and other development staff to advance the mission of the Boys & Girls Club of Worcester.

This is a temporary (3-6 months), 25 hour, Monday-Friday on-site position.

This temporary position offers hands-on experience across all aspects of nonprofit development, including grants, donor relations, and events, with mentorship from senior leadership. It is ideal for candidates seeking to build a foundation in nonprofit fundraising and advancement.

Responsibilities:

Development & Fundraising Support

• Assist with the planning, coordination, and execution of mass mailings, including marketing materials, annual reports, appeals, special event invitations, and other development-related communications.
  • Ensure all materials are prepared and mailed by deadlines established by the CEO or Director of Development.
• Support donor stewardship activities, including preparing donor thank-you communications and follow-up correspondence.
• Assist with prospect research to identify potential donors, sponsors, and funding opportunities.

Grant Support

• Assist with grant-writing by conducting research, drafting or editing content as requested, gathering required documentation, and assembling grant proposals.
• Help track grant deadlines, submissions, and reporting requirements.

Special Events & Engagement

• Assist with the planning and implementation of fundraising and stewardship events designed to engage alumni, donors, corporate partners, and media.
• Support event logistics, including invitations, registration tracking, materials preparation, vendor coordination, and on-site support.
• Assist with post-event follow-up, including donor acknowledgments and reporting.

Administrative & Executive Support

• Assist with scheduling appointments and meetings for the CEO with donors, funders, and key stakeholders.
• Prepare meeting materials, agendas, and briefing documents as needed.
• Provide general administrative support to the development function, including filing, correspondence, and recordkeeping.

Collaboration & Communication

• Coordinate with internal departments to gather information, stories, and data for fundraising and communications materials.

Requirements:

Qualifications

• One to two years of training or experience in resource development, fundraising, nonprofit administration, or a related field.
• Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook); experience with donor databases preferred.
• Commitment to addressing inequities and fostering a culture of accountability, inclusion, and respect in the workplace and community.
• Demonstrates professionalism at all times.
  • Ability to handle confidential materials, events, and sensitive situations with discretion.
• Passionate about the Boys & Girls Club of Worcester’s mission and impact.
• Personable, compassionate, and welcoming; ensures all individuals feel respected and heard.
• Flexible and adaptable to changing priorities and organizational needs.
• Highly organized with strong time-management skills and the ability to manage multiple tasks and deadlines simultaneously.
• Willing and able to work occasional evenings and weekends for special events or development initiatives.
• Excellent written and verbal communication skills.
• A team player who takes initiative, anticipates needs, and helps resolve challenges proactively.
• Ability to work independently as well as collaboratively in a team environment.
• Possesses a strong moral code and sense of ethics.

Come make a difference with us! Our history and our mission is this: Boys & Girls Clubs of Worcester serves over 500 kids from 5 to 18 years of age daily. We are a member of the Boys & Girls Clubs of America, but we are our own company. This makes us unique since we have support from a national brand, but we are also a local organization that focuses specifically on the needs of the Worcester area. With programs and three locations in Worcester, we are able to guide the youth of our community toward a fulfilling and meaningful future. We are committed to excellence by striving to provide an enriched environment that meets the physical, emotional, social, and intellectual needs of each kid we serve. We are a non-profit organization that strives to make a positive impact in your community. As one of the largest youth development agencies in Central Massachusetts, we can make great things happen for our kids, and for the city of Worcester. Join our movement and make a difference with us!

The Boys & Girls Club of Worcester is an Equal Opportunity / Affirmative Action Employer. Females, persons of color, veterans, and persons with disabilities are strongly encouraged to apply.