Job Description
Legal Secretary / Legal Administrative Assistant Boston
Global Firm | Partner Support | 2+ Years Required
Leading international law firm is hiring a polished Legal Secretary to support a high-performing Partner and team in its Boston office. This is a standout role for someone who thrives in a fast-paced, detail-driven environment and takes pride in delivering seamless, high-caliber support.
If you’re the type of person who spots issues before they happen, keeps complex schedules moving, and produces immaculate documents under pressure, then this one will feel like home.
THE ROLE
As a core part of the administrative support function, you will act as the operational backbone for a busy legal practice. You’ll manage competing priorities with discretion, maintain immaculate files and documents, and ensure the Partner and attorneys remain focused on client work.
This is a role for someone who is calm under pressure, exceptionally organised, and understands the standards of a high-performance legal environment.
KEY RESPONSIBILITIES
- Act as a professional first point of contact for clients, internal teams, and external counsel
- Manage complex calendars, scheduling across time zones and shifting priorities
- Handle inbox/phone triage and ensure priorities are actioned swiftly
- Prepare, format, edit, and proofread legal documents with exceptional accuracy
- Maintain and manage client/matter files (electronic and hard copy where applicable)
- Coordinate filings and court submissions as required (experience with e-filing is highly valued)
- Support conflict checks, client onboarding, and engagement processes
- Assist with billing processes, proformas, time entry, and general financial tracking
- Arrange domestic/international travel, itineraries, expenses, and reimbursements
- Coordinate meetings, conferences, and client-facing events
- Liaise with internal departments (billing, HR, IT, records, facilities) to keep workflows moving
- Handle highly sensitive information with complete discretion
WHAT WE’RE LOOKING FOR
Experience:
- 2+ years supporting attorneys in a top law firm or corporate/professional services environment
- Exposure to Big Law standards strongly preferred
Skills & Strengths:
- Strong document production capabilities (Word formatting, styling, tables, TOCs, redlines)
- Excellent attention to detail and ability to work to tight deadlines
- Confident communicator with polished, professional judgement
- Comfortable juggling priorities and anticipating needs
- Ability to maintain discretion and confidentiality at all times
Tech:
- Strong MS Office skills required (Word, Outlook, Excel, PowerPoint)
- Familiarity with document management systems and e-billing is a plus
Education:
- Bachelor’s degree preferred (but not essential for the right profile)
WHY THIS OPPORTUNITY
- Join a globally recognised firm with an outstanding reputation in Boston
- Work closely with an impressive Partner and high-performing team
- Excellent professional development and long-term progression potential
- Highly collaborative culture with strong internal support resources
- A role that offers genuine responsibility and visibility