Job Description
Job DescriptionSalary: $30
Summary [Job Period Duration: March & April 2025]
The Production associate assists the Director of Production in advance planning, implementing, executing, and managing the production needs and resources for the company's mainstage productions. PA helps ensure all productions are within given resources and assists in advancing the artistic goals of the company. They share ownership of the advance planning, staffing, and execution of all productions.
The PA serves as a contact for production personnel, production crew, venue management, and other event contacts as necessary. They will manage production personnel/crew/vendors, maintaining on-site visibility in all production spaces listed in work locations, but most importantly the theatre/venue.
Areas of Responsibility
I.Production Administration, Planning & Execution
- Assist in ensuring all production departments have the resources they require to execute productions
- Assist in developing and executing staffing plans for production/project execution.
- Research and coordinate equipment and services related to physical production materials and labor, including but not limited to construction, acquisition, trucking and logistics purchase, rental and transportation of all sets, costumes, wig/makeup, props, lighting, sound and video equipment, and production and technical equipment for all programs.
- In coordination with DOP, oversee vendor and construction shop relationships and work.
- In coordination with DOP, develop and maintain production and technical schedule.
- Liaise with stage management in advance of the production period and throughout the rehearsal and performances.
- Procure and utilize working CAD drawings of performance venue.
- Work closely across the Artistic & Production Department to prepare and execute all technical and production needs related to artistic personnel and orchestra
- Prepare/manage/distribute all touring, co-production, and rental technical and production documentation.
- Assist in procurement of production permitting and certification needs for all programs.
II. Team Management
- Manage and supervise a series of direct and indirect reports, including union and non-union personnel at multiple locations, in the areas of stage management, props, stagehands, construction labor, electrics, audio, video, costumes, wardrobe, wigs/makeup, etc.
- Ensure safety and injury reporting protocols are adhered and reporting is executed within 24 hours of incident or situation.
- Assist in determination of labor call times and personnel requirements for various work calls/locations
- Place all Union work calls with IATSE call stewards and fulfill non-Union staffing needs.
- Obtain employment forms and timesheets as needed, distributing to appropriate internal colleagues.
- Review production/technical payrolls per the schedule laid out by the Art/Prod Payroll/Account Associate.
III. Cost Management & Budget Assistance
- Assist in management of individual production budgets, expenses, and timelines.
- Assist in development and maintenance of union and non-union labor projections.
- Obtain competitive costings for all production elements of expenditure.
- Regularly communicate all forecast-related information to payroll/finance.
- Reconcile all settlement statements, credit card statements, and invoices.
IV. Operations Management
- Lead the team in solving unforeseen circumstances during the production process.
- Provide onsite visibility along with DOP at rehearsals, performances, and events as a BLO representative. Including, but not limited to the onsite supervision or assisted supervision with DOP for Prep, Load-in/Load-Out,
- Focus, Tech, and Performances/Events
- Prepare/maintain internal production records and archival media, document operations.
- With Senior Director of Producing Operations & DOP, liaise with performance venue management and personnel.
- Provide management and oversight of production health and safety requirements.
Qualifications
- 3-5+ production management experience,
- Proficiency in Microsoft Office 365 Suite
- Proficiency in AutoCAD or Vectorworks
- Must be able to handle advancing production while implementing current projects and productions.
- Understanding of theater scheduling, working with multiple departments to find the best solutions.
- Clear, effective written and verbal communication skills.
- Ability to work independently and meet deadlines.
- Ability and desire to show exceptional attention to detail in all aspects of work
- Ability to communicate with and effectively organize large groups of people.
- Experience working in a union setting, preferably IATSE.
- Understanding of theater scheduling, working with multiple departments to find best solutions
- Ability to manage a large workload over a short period
- Must have drivers license and be willing to drive (if necessary) to work locations
Salary
The hourly pay for this temporary role is $30 per hour. This role is not eligible for benefits.
BLO values diversity and is committed to creating an inclusive environment for all employees. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veterans status or any other protected category. BLO is an equal opportunity employer.