Job Description
Position Summary:
Assist HR Director and Finance Department with HR and Payroll duties for a major Construction company in Boston, MA.
Essential Functions:
- Weekly Payroll Processing using ADP
- Payroll systems weekly reconciliation in Sage Timberline
- Recruitment & Candidate Management: Schedule interviews, post and maintain positions on hiring boards, tracking applications, track referral bonuses.
- Career Fairs: track, register, maintain job board postings, attend fairs with HR Director
- Personnel File Maintenance: Create and maintain personnel files, including I-9 forms kept separate for compliance audits.
- Orientation & Onboarding: Prepare new hire packets, coordinate Day 1 schedules, and assist with new hire checklist completion and outstanding items.
- Training Support: Maintain training database, research training venues, manage coordination for in-person training including catering, maintain attendance sheets, invite trainees.
- Employee Tracking & Reporting: Update and distribute employee lists, maintain tracking of PTO/sick time, and assist with distribution and tracking of compliance notices.
- Benefits: Enter insurance enrollment and terminations on web portals and audit insurance invoices
- Event Coordination: assist with planning and execution of monthly meals and employee, events.
- Reception Desk: Serve as backup coverage for reception and help coordinate coverage, as necessary.
- Marketing Liaison: assist with photos needs and content for social media, submit information to Marketing Coordinator for social media posts.
- HRIS Data Entry: Enter and update info in HRIS system in ADP.
- Open Enrollment: assist with annual insurance Open Enrollment campaign.
- Performance Reviews: assist with the dissemination and tracking of completed reviews.
- Maintain confidentiality of sensitive employee information while adhering to company policies.
- Collaborate with team members to streamline HR processes and improve efficiency.
Essential Skills and Experience:
- Payroll experience with Sage Timberline or ADP Workforce now a plus
- Unwavering ability to maintain and utilize superior discretion in handling confidential information
- Excellent attention to detail and commitment to accuracy
- Flexibility and ability to maintain a positive demeanor
- Bachelor’s degree in business, HR or Finance or relevant experience preferred
- Knowledge of or desire to learn HR laws
- Excellent written and verbal communication skills
- Must be dependable and reliable