Job Description
Job Description
TPS Group Holdings, a family of brands including The Paper Store and Uncharted, is dedicated to creating destinations that inspire, delight, and surprise. Our mission is to connect with every customer through carefully chosen products, immersive shopping experiences, and service that goes the extra mile.
Operational Accounting Associate
The Accounting Associate is a cross-functional role that will work alongside both the Accounting & Accounts Payable functions. Reporting to the Assistant Controller, the Accounting Associate will use various software tools to verify, reconcile, and process employee expense reports, prepare vendor invoices, tenant allowance filings and other tasks which support accounting activities.
The Accounting Associate reports directly into the CFO.
COMPETENCIES:
- Accountability: Demonstrates a sense of corporate responsibility. Takes personal ownership and responsibility for the quality and timeliness of work. Ensures that actions are consistent with words.
- Communication: Communicates information with consistency and clarity; uses active listening to effectively understand and provide feedback. Adjusts communication style to suit the audience to promote engagement and increase understanding.
- Creativity and Initiative: Forward-thinking, recognizes opportunities and finds new ways of doing things and implements improvements whenever possible. Encourages creativity and innovation.
- Professionalism: Maintains a professional and positive manner even under changing or uncertain conditions. Works well with a wide range of individuals to provide support, encouragement and direction. Engages others to accomplish organizational and departmental goals. Is seen as a role model.
- Personal Development: Displays self-awareness, a high level of energy, persistence and a positive outlook. Continuously seeks ways to improve and learns from mistakes and constructive feedback.
KEY RESPONSIBILITIES:
- Be a TPS brand ambassador
- Review coding and process employee expense reports from WellsOne & Certify
- Assist with new vendor onboarding, FEIN check and verify banking information
- Review and update vendor CO-OP and allowance workbooks
- Assist with vendor releases for tenant improvement (TI) allowances
- Prepare vendor invoices for Company reimbursement
- Lead contact for Brinks for troubleshooting issues and opening tickets for stores
- Assist the department with new store opening checklist requirements
- Key role in extending exceptional service to our internal store personnel
- Assist management with preparing year end 1099 reporting
- Support the accounting team with monthly close process and year end audit
- Complete other ad hoc projects and requests as needed
JOB REQUIREMENTS:
- Self-motivated and able to deliver on detailed tasks
- Ability to work both independently and as part of a larger team
- Strong communication skills amongst co-workers, vendors, and management
- Attention to detail, deadline oriented, and reliable
- Ability to analyze information and manage vendor expectations
- Comfortable in a technologically heavy environment using multiple software platforms
- Have experience working in an accounting environment
- Proficiency in Microsoft Word and Excel.
- Experience in retail and/or with Microsoft Great Plains, Certify and Vision 360 is a plus
- Ability to work 3+ days/week at the Corporate Office in Acton, MA
- Professional presentation in attire, demeanor, and appearance
The Paper Store is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, national origin, religion, sex, disability, age, veteran status, or any other classification protected by state, local or federal law.
This is a full-time, 40-hour-per-week, non-exempt position.