Job Description
Job Description
Purpose
Santa’s Village is looking for a detail-oriented A/P Clerk to support our finance team. This role focuses on invoice processing and QuickBooks data entry (no reporting required). This role is behind-the-scenes and focuses on vendor satisfaction and organization.
This position is up to 20 hours per week with flexible scheduling available.
Responsibilities
- Open and process invoices, received via mail and email, weekly
- Open, reconcile, and process credit card statements monthly
- Match invoices with purchase orders/receipts
- Match credit card statements with purchase orders/receipts
- Communicate with managers to collect missing receipts or approvals
- Research and resolve invoice discrepancies
- Enter accounts payable transactions into QuickBooks
- Maintain organized records of invoices and payments
- Assist with preparing vendor payments
- Other duties as assigned
Extent of Public Contact
The Accounts Payable Clerk is a behind-the-scenes position, graciously providing our vendors assistance, and answer their questions in order to maintain a good working relationship with the businesses we contract with.
Physical Demands
Much of the workday consists of sitting behind a desk. This position may be required to lift boxes weighing up to 20 pounds.
Working Conditions and Environment
Position is mostly indoors in an office setting.
Job Requirements
- High School Diploma or equivalent required;
- Prior Accounts Payable, bookkeeping, or clerical finance experience is preferred
- Basic Excel/Google Sheets skills are necessary for this role
- Must have excellent attention to detail and organizational skills
- Must have good oral and written communication and customer service skills
- Must be a clear communicator and be reliable with confidential information.