Job Description
Job Description
Sr. Payroll Coordinator
Position Type: Full-time, salaried position that offers a hybrid work environment. Employee will be required to come onsite 2x per week to our Charlestown office.
Job Summary:
The Sr. Payroll Coordinator is responsible for processing weekly payroll, ensuring accuracy and compliance with multiple state and jurisdictional regulations. This role involves managing timekeeping records, reviewing payroll reports, and maintaining precise tax filings.
Essential Functions:
The Essential Functions are representative, but not all-inclusive, of the knowledge, skills, and abilities required to perform this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
- Payroll Processing:
- Manage payroll for various employee types, including commissions, incentives, and bonuses for staff.
- Generate timesheets to accurately capture earnings and hours.
- Review timesheets to ensure accurate recording and approval of hours.
- Data Management:
- Update and maintain payroll records.
- Conduct weekly audits to ensure payroll accuracy prior to submission.
- Execute necessary adjustments to correct discrepancies.
- Maintain organized payroll records in the shared drive for easy access and reference.
- Employee Communications:
- Issue statements detailing deductions, earnings, and other relevant information to employees.
- Address and resolve any payroll-related inquiries from managers or staff.
- Garnishment Processing:
- Manage deductions for child support, tax levies, and other garnishments.
- Process manual paychecks when necessary.
- Compliance and Reporting:
- Collaborate with ADP for W2 issuance and corrections.
- Ensure timely payment and filing of payroll taxes across multiple states.
- Generate accurate reports for various departments using ADP’s reporting system.
- Address state compliance matters through ADP SmartCompliance or directly with regulatory agencies as neede
- Perform additional tasks as required.
Education & Experience:
- Requires an associate degree in payroll administration, finance, or related field is preferred.
- Professional payroll certification such as FPC or CPP.
- 3+ years of experience in payroll processing or related area.
- Proficient in Microsoft Office Suite or related software.
- Experience with HRIS or payroll processing software such as ADP.
- Strong analytical and problem-solving skills.
- Excellent attention to detail.
- Requires proficiency in reading, writing, and communicating in English.
Perks/Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Paid training
- 401k Retirement Plan with match
- PTO with accrual schedule
- Paid holiday schedule
- Hybrid work environment
- Employee Assistance Program
- Fast growth opportunities!
Compensation: $58k - $75k annually
Work Environment:
- Office Environment: This position is primarily based in an open office environment with typical office conditions; however, may occasionally be required to perform job duties outside the typical office setting.
- Hybrid position: This position is a flexible work model that combines remote and on-site work. When working remotely, the employee is required to have a workspace free of distraction during work hours to perform job duties.
Physical Demands:
- Requires sitting at a desk for long periods of time, performing tasks on a computer, the ability to move within the office to attend meetings, access equipment, or interact with colleagues.
- This job may require travel in a personal or company-provided vehicle.
Equal Opportunity Employer:
At HomeWorks Energy, we celebrate diversity, inclusion, and collaboration. As an Equal Opportunity Employer, we do not discriminate against race, color, religion, national origin, sex, age, gender identity, or expression, sexual orientation, physical or mental disability, veteran status, or any other applicable characteristics. All employment decisions are based on qualifications, skills, and experiences needed to successfully perform the job.