Job Description
Job DescriptionWe are looking for an experienced Accounts Payable Coordinator to join our team in Woods Hole, Massachusetts. This long-term contract position offers the opportunity to contribute to the efficient processing of invoices and payments while ensuring compliance with institutional policies. If you thrive in a detail-oriented environment and are passionate about maintaining accurate financial records, we encourage you to apply.
Responsibilities:
• Process purchase order and non-purchase order invoices accurately within the designated system.
• Review and prioritize invoices based on supporting documentation and payment schedules.
• Respond to vendor inquiries, providing updates on payment statuses and resolving discrepancies.
• Audit vendor statements to identify and address inconsistencies in financial records.
• Manage incoming mail distribution for accounts payable and procurement teams.
• Maintain organized and accurate documentation for auditing and compliance purposes.
• Handle requests for auditor selection and provide necessary information promptly.
• Assist internal stakeholders with inquiries related to payments and reimbursements.
• Perform general office tasks and support accounts payable operations.
• Participate in special projects as needed to improve processes or systems.• Associate degree in Accounting, Business, or Finance, or equivalent experience.
• Minimum of two years of experience in accounts payable or a related field.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Familiarity with relational databases and financial systems.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication abilities.
• Ability to work both independently and collaboratively within a team.
• Preferred qualifications include a bachelor's degree and three or more years of experience.