Job Description
Job DescriptionSenior Administrative AssistantAlternate Job Titles:
- Executive Administrative Coordinator
- Senior Executive Assistant
- Corporate Office Administrator
- Executive Support Specialist
- Global Admin Support Coordinator
Location:
Marlborough, MA
Onsite Flexibility:
Hybrid (Onsite every Tuesday in Marlborough + occasional Framingham days in September)Contract Details
- Position Type: Contract
- Contract Duration: ~5.5 months
- Start Date: As soon as possible
- Pay Rate: $37.81/hour
- Shift/Hours: 36.25 hours/week (may vary based on business needs)
Job SummaryThe Senior Administrative Assistant will provide executive-level support to three VPs in Global Sourcing and Procurement. This hybrid role requires a high level of professionalism, discretion, and multitasking in a fast-paced environment. The ideal candidate will bring expertise in calendar management across time zones, executive travel coordination, and document creation for leadership initiatives.Key Responsibilities
- Manage multiple calendars, including across Canada and Europe time zones
- Schedule appointments, organize meetings, and handle logistics (catering, rooms, follow-ups)
- Arrange domestic and international travel itineraries; process expense reports
- Create and update PowerPoint presentations and administrative spreadsheets
- Coordinate leadership roundtables and department meetings
- Serve as proxy in corporate systems as needed
- Back up other administrative professionals as necessary
- Maintain accurate records and oversee file systems
- Support trainings, conferences, and departmental communications
Required Experience
- Proven experience in a corporate administrative support role
- Calendar management across time zones
- Executive-level travel planning and expense processing
Nice-to-Have Experience
- Administrative support within global or retail organizations
- Event planning or leadership support roles
Required Skills
- Advanced Microsoft Office proficiency (PowerPoint, Excel, Outlook, Word)
- Excellent written and verbal communication
- Strong organizational and multitasking ability
- Discretion with sensitive/confidential information
- High attention to detail and adaptability
- Ability to collaborate across departments and teams
Preferred Skills
- Experience supporting multiple executives simultaneously
- Familiarity with proxy roles and administrative systems
Additional Skills
- Strong relationship-building and problem-solving capabilities
- Resourcefulness and ability to prioritize in a high-pressure environment
Benefits
- Medical, Dental, and Vision Insurance
- 401(k) Retirement Fund
About the ClientA Fortune 500 leader in off-price apparel and home fashion retail, with 4,500+ stores in nine countries. The company prioritizes inclusive workplaces and community responsibility, delivering unbeatable value and variety in every location and online platform.About GTTGTT is a minority-owned staffing firm and subsidiary of Chenega Corporation, a Native American-owned company. As part of an economically disadvantaged enterprise, GTT promotes diverse and inclusive staffing across North America. Clients include major companies in finance, retail, biotech, and more.Job Number & HashtagsJob Number: 25-26746
#gttic #gttjobsCompany DescriptionGlobal Technical Talent is a subsidiary of Chenega Corporation (www.Chenega.com) with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.
We are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.
There is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: https://bit.ly/gttcareers
Awards
SIA’s Fastest Growing Staffing Firm: 2023 and 2015
SIA’s Best Staffing Firm to Work for: 2019 -2023
Inc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015
Randstad Preferred Supplier: 2020 - 2023
TechServe Alliance Excellence Award. 2019
NH Business Magazines Fast 5 fastest growing companies
Ernst & Young Entrepreneur of the Year Finalist: 2015
Company Description
Global Technical Talent is a subsidiary of Chenega Corporation (www.Chenega.com) with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.\r\n\r\nWe are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.\r\n \r\nThere is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: https://bit.ly/gttcareers \r\n \r\nAwards\r\n\r\nSIA’s Fastest Growing Staffing Firm: 2023 and 2015\r\nSIA’s Best Staffing Firm to Work for: 2019 -2023\r\nInc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015\r\nRandstad Preferred Supplier: 2020 - 2023\r\nTechServe Alliance Excellence Award. 2019\r\nNH Business Magazines Fast 5 fastest growing companies\r\nErnst & Young Entrepreneur of the Year Finalist: 2015