Bookkeeping, Accounting, and Auditing Clerks

Job Description

Job Description
Summary

Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

Duties

• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Operate computers programmed with accounting software to record, store, and analyze information.
• Comply with federal, state, and company policies, procedures, and regulations.
• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
• Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
• Code documents according to company procedures.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Reconcile or note and report discrepancies found in records.
• Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
• Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
• Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
• Receive, record, and bank cash, checks, and vouchers.
• Calculate and prepare checks for utilities, taxes, and other payments.
• Compare computer printouts to manually maintained journals to determine if they match.
• Monitor status of loans and accounts to ensure that payments are up to date.
• Transfer details from separate journals to general ledgers or data processing sheets.
• Match order forms with invoices, and record the necessary information.

Requirements

• Execute sales or other financial transactions.
• Verify accuracy of financial or transactional data.
• Operate computers or computerized equipment.
• Calculate financial data.
• Maintain financial or account records.
• Calculate financial data.
• Compile data or documentation.
• Code data or other information.
• Search files, databases or reference materials to obtain needed information.
• Operate office equipment.
• Reconcile records of sales or other financial transactions.
• Calculate financial data.
• Answer telephones to direct calls or provide information.
• File documents or records.
• Verify accuracy of financial or transactional data.
• Compile data or documentation.
• Prepare cash for deposit or disbursement.
• Collect deposits, payments or fees.
• Prepare documentation for contracts, transactions, or regulatory compliance.

Nice To Haves

• Data entry software
• FileMaker Pro
• Intuit QuickBooks
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft SharePoint
• Accounts payable software
• Accounts receivable software
• Desktop computers
• Image scanners
• Microsoft Internet Explorer
• Microsoft Office
• Microsoft Word
• Spreadsheet software

Benefits

Full benefits, health, dental, 401k, life insurance, and more