Job Description
IS THIS YOU?
- Experienced in providing direct executive-level support and familiar with the many facets of business operations
- Naturally curious, analytical, and organized
- Crave a hands-on, fast-paced environment where you will frequently collaborate with other team members and tackle unfamiliar territory with gusto
- Tactful in your approach to collaboration, prompting people to want to work with you
- Enjoy juggling a variety of projects simultaneously, so attention to detail, and the ability to shift gears quickly are part of your nature
- Excited to join a small, powerful, culturally diverse team with an entrepreneurial spirit
YES? Keep reading!
We are Tessellati, LLC, a boutique, full-service marketing agency located just north of Boston, in historic and vibrant Salem, MA. Our nimble and growing agency has a large footprint, managing virtual teams and campaigns on 6 continents. Much of our work serves mission-driven clients in academia and healthcare, along with others in technology and finance. Our team uses technology strategically and stays on top of emerging media options to collaborate internally and disseminate content for our own growth and that of our clients. In planning campaigns, we rely heavily on the analytic capabilities digital marketing offers. Curiosity, collaboration, and diversity of thought are critical to our firm’s success. Professional development and growth opportunities abound here.
Tessellati’s invigorating office environment is home to a range of marketing professionals with a clear focus and intense intellectual curiosity. This team enjoys figuring things out, thinking big, and sweating the details. Serving the client is paramount. We approach marketing at a strategic level before putting any messaging into play and our work in the marketing communications field goes into areas far more diverse than simply advertising and lead generation.
Our entrepreneurial and collaborative energy creates a space where excellent client service is an enjoyable endeavor. Office culture is the bottom line; our internal interactions drive success.
IDEAL CANDIDATE ATTRIBUTES
Tessellati is seeking an Executive Assistant / Office Coordinator to serve as a key member of our team reporting to the company president. We want you to join us if you have:
Attitude and Style
- Proactively seek out and recommend process improvements
- Enjoy creating positive interactions with an authentically collaborative team that shares ideas freely
- Deliver recommendations with confidence and humility
- Feel inspired by entrepreneurial environments, new ideas, global initiatives, and mission-driven organizations
- Demonstrate absolute discretion and integrity in all of your decisions, actions, and communication
- Listen carefully to team members, clients, and vendors, with empathy and confidence
Experience
- Managing multiple tasks simultaneously, remaining organized, prioritizing effectively, and meeting deadlines
- Taking careful notes and drafting professional, clear, and concise correspondence
- Demonstrating expertise with Slack, Microsoft Office Suite, Google Calendar, Wrike, Hubspot, and video conferencing platforms
- Adapting easily to new tech tools
- Solving problems while navigating challenging situations independently, seeking assistance thoughtfully when necessary
JOB SUMMARY
As our Executive Assistant / Office Coordinator, you will play a critical role in supporting and enabling the company president and ensuring the smooth operation of the agency as a whole.
You will be responsible for efficiently managing calendars including scheduling meetings, arranging travel, and anticipating any conflicts that derail optimal use of the team’s time and attention. You will coordinate and prepare for internal and external meetings, and act as a liaison between employees, vendors, stakeholders, and the president. You will maintain the office physically and culturally, and seek out opportunities to improve all aspects of the business and the office. You will take on diverse projects and resolve issues as they arise.
QUALIFICATIONS
We recognize and appreciate that there are many ways to obtain the knowledge and skills necessary to excel in this position and we welcome applicants with non-traditional backgrounds. We will be interested in your candidacy if:
- You consistently demonstrate a positive attitude and desire to manage multiple projects at once
- You bring 3+ years of experience providing direct, multifaceted support to executive-level professionals (within a marketing agency setting is a plus!)
- You are a critical thinker and problem solver
- You have a demonstrated ability to remain organized and prioritize projects in a fast-paced environment
- You manage ambiguous situations well
- You have excellent skills in the following areas – even when under pressure: written and verbal communication; attention to detail; managing office technology tools; motivating others; tact and diplomacy
- You laugh well with others
PHYSICAL REQUIREMENTS
You are able to:
- Sit or stand while using a computer for extended periods
- Perform keyboarding, mousing, and other repetitive tasks
- Travel to Salem, MA office and work on-site on a regular basis
- Occasionally lift office supplies/objects
WORK ARRANGEMENT AND BENEFITS
This on-site position (with hybrid flexibility) is located 2 blocks from the Salem, MA train and bus station. The annualized hourly, full-time salary range for this position is $58,000-$72,000. The agency offers a range of benefits uncommon for a company of its size including, but not limited to, company contribution to health insurance and dental insurance, 401k with company contributions, fitness club discount, cell phone stipend, parking (or transportation stipend), flexible work schedules, and professional development reimbursement.
For more information on our company visit our website at https://www.tessellati.com/ and our Academic Brand site https://www.intead.com/.
HOW TO APPLY
If you’re still reading, we know you like a challenge and consider options carefully. We like that about you and look forward to receiving your inquiry.
Please send your resume accompanied by a cover letter sharing how and why this position fits into your career plans. This is important to us. We do not need your resume summarized in your cover letter. Cover letters that help us understand why you are seeking this position at this point in your career will be best.
Applications will be reviewed on a rolling basis until a candidate is selected. Preference will be given to candidates who apply prior to September 30, 2025. Only applications that include a cover letter will be reviewed.
- Tessellati, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.