Senior Faculty Assistant - World-Class Business School

Job Description

Job DescriptionSenior Faculty Assistant – World-Class Business School

Location: Cambridge, MA (On-site)
Schedule: Monday–Friday, 9:30am–6:00pm
Pay Range: $30–$38/hour, based on experience

Join one of the world’s most prestigious academic institutions as a Senior Faculty Assistant, supporting a distinguished Professor of Finance and Department Director. This is an exceptional opportunity for a seasoned administrative professional to step into a highly visible role that offers daily exposure to top-tier business leaders, groundbreaking research, and a dynamic academic environment.
This opening is available due to the relocation of a long-tenured assistant, so this is a rare chance to contribute your expertise while growing professionally within a truly world-class setting.Responsibilities:

• Provide high-level administrative and operational support to a prominent faculty member and department
• Manage a complex and fast-moving calendar, coordinating meetings, priorities, and travel logistics
• Serve as a key point of contact for students, staff, and visiting guests from across the globe
• Support course preparation, including assembling syllabi, course materials, and managing student waitlists
• Assist with department events, such as annual conferences, visiting lectures, and student workshops
• Oversee logistics for guests, meetings, and occasional after-hours academic events

Required Qualifications:

• At least 4 years of professional senior-level administrative experience
• Exceptional skill in calendar and schedule management using Outlook or Google Calendar
• Experience coordinating domestic and international travel
• Strong writing, communication, and interpersonal skills with a polished and professional demeanor
• Ability to handle confidential information with discretion and sound judgment
• A proactive, composed, and service-oriented mindset suited to a fast-paced, highly professional environment

Preferred Qualifications:

• Prior experience supporting a senior manager in higher education, research, or an academic department
• Familiarity with Concur, or other enterprise systems
• Bachelor’s degree or equivalent professional experience

Company DescriptionSince 1996, ProPivotal has been committed to excellence in staffing services. ProPivotal is one of Massachusetts’ largest staffing firms. It is our pleasure to provide service to many of the area’s most desirable employers and fulfill their staffing needs throughout the world. While we have the deep resources which allow us to manage large staffing programs, we also have a structure which allows us to get to know each job seeker individually, and a culture which drives us to match candidates with jobs they love. We are big enough to serve you and small enough to know you.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

Company Description

Since 1996, ProPivotal has been committed to excellence in staffing services. ProPivotal is one of Massachusetts’ largest staffing firms. It is our pleasure to provide service to many of the area’s most desirable employers and fulfill their staffing needs throughout the world. While we have the deep resources which allow us to manage large staffing programs, we also have a structure which allows us to get to know each job seeker individually, and a culture which drives us to match candidates with jobs they love. We are big enough to serve you and small enough to know you.\r\n\r\nProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.