Job Description
Job Description
Position Overview
We are seeking a highly organized, proactive Executive Assistant to support a Commercial Real Estate Advisor at Colliers and a growing portfolio of car washes. This role is ideal for someone with real estate industry experience who enjoys a fast-paced environment and wants to be part of both brokerage and business ownership operations.
No two days are the same. This position blends transaction support, marketing coordination, client-facing logistics, and business operations, making it an excellent opportunity for a detail-oriented professional looking to grow alongside an established advisor and entrepreneur.
Example Responsibilities
- Prepare Opinions of Value
- Assist with implementing a car wash marketing plan
- Coordinate property tours, showings, and client meetings
- Manage DocuSign workflows and transaction documentation
- Update and maintain Wix websites
- Create and deploy mass email campaigns
- CRM management
- Build, organize, and refine call lists and lead databases
- Coordinate mailers and handwritten outreach
- Communicate with municipal offices and town officials to obtain property and zoning information
- Track follow-ups, deadlines, and tasks
- Handle accounts payable, bill payment, and basic administrative finance tasks
- Run occasional local errands and attend meetings or showings as needed
- etc.
Job Expectations
- In-office Monday–Friday, either 8:00–4:00 or 9:00–5:00
- Remote work on Fridays available when no in-person appointments or showings are scheduled
- Must have reliable transportation
- Mileage reimbursed for errands/showings at the (2025 IRS rate is $0.70/mile)
Required Experience & Qualifications
- Prior experience in the real estate industry is required
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities independently
- Professional written and verbal communication skills
- Proficient with Microsoft word and Excel
Preferred (but not required):
- Active New Hampshire Real Estate License
- Transaction coordination experience
Why This Role
- Work directly and learn from a top-performing commercial real estate advisor
- Gain exposure to entrepreneurship and business ownership beyond traditional brokerage
- Be part of a role with meaningful responsibility and room to grow
- Varied and engaging work