Bilingual Operations Administrator (Mandarin and English)

Segway Navimow

Nashua, NH 03062, USA

Published: 6/14/2022

Full Time

The ideal candidate will be bilingual (Mandarin and English) and in charge of the organization and efficiency of daily company operations.

Responsibilities:

Office Management: Responsible for the setup, daily operations, and management of the U.S. office, including facility maintenance and office supply procurement, ensuring a clean, safe, and efficient working environment.
Administrative Support: Provide comprehensive administrative support to U.S.-based employees, including meeting coordination, travel arrangements, vehicle management, and event planning. Facilitate cross-departmental communication and streamline administrative processes.
Finance & Budget Management: Develop and manage the office’s administrative budget. Assist the finance team with cost control and expense reimbursement reviews.
Compliance & Policy Management: Ensure office operations comply with local laws and company policies. Maintain and update the company’s policy handbook.
Vendor Management: Maintain relationships with vendors and service providers. Handle contract negotiations and ongoing management.
Process & Policy Development: Responsible for drafting and revising localized policies and procedures for the U.S. office.

Qualifications:

3–5 years of experience in administrative management or related fields, preferably with experience managing overseas offices.
Fluent in both English and Chinese, with strong verbal and written communication skills.
Service-oriented, highly responsible, self-motivated, and well-organized. Strong coordination and execution abilities, with excellent interpersonal skills and adaptability.
Capable of handling multiple tasks and meeting deadlines under pressure.

主要工作内容：

1、办公室管理：负责美国办公室的筹建、日常运营和管理，包括设施管理、办公物资采购等，确保办公室环境的整洁和安全；

2、行政支持：为美国员工提供全面的行政支持，包括会议安排、差旅管理、车辆管理、活动策划等，协调跨部门的沟通和行政流程；

3、财务与预算管理：制定和管理办公室的行政预算；协助财务部门进行成本控制和费用报销审核；

4、合规与政策管理：确保办公室运营符合当地法律法规及公司政策，更新和维护公司政策手册；

5、供应商管理：维护与供应商及服务提供商的关系，进行合同谈判及管理；

6、流程制度建设：负责美国本地化制度撰写与修订；

任职要求：

1、3-5年或以上行政管理或相关领域的工作经验，有海外办公室管理经验。

2、流利的英语和中文沟通与写作能力。