Job Description
Job Description
Job Description:
Beantown Builders is a growing residential and light commercial construction company seeking a Construction Office Manager to help us scale with excellence. This is a multi-functional role covering everything from bookkeeping and compliance to client scheduling, CRM updates, and internal support.
You MUST have experience with construction office tools including JobTread, QuickBooks Online, Calendly, and CRM platforms (Zoho preferred) or similar.
Responsibilities:
Financial & Project Administration
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Use JobTread to manage project budgets, subs, change orders, and production milestones
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Create and send invoices based on draw schedules using QuickBooks Online
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Reconcile expenses and assist with job costing reports
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Maintain up-to-date lien waivers, insurance, and permit tracking
Client & Sales Support
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Respond to client inquiries and coordinate meetings via Calendly
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Maintain CRM records in Zoho CRM
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Schedule consultations and support proposal preparation
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Provide customer service and follow-up for active jobs
Subcontractor & Compliance Coordination
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Onboard subs: W-9s, COIs, license tracking
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Monitor compliance with OSHA, permitting, and jobsite documentation
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Prepare internal job folders for inspections, draws, and project closeout
Team & Executive Support
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Use Connecteam to help manage schedules, time tracking, and internal forms
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Maintain internal calendars and task lists
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Assist with onboarding, HR filing, and vendor coordination
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Provide administrative support to the owner and project leadership
Requirements:
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3+ years of experience in construction office management, project admin, or operations
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Hands-on experience with:
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JobTread
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QuickBooks Online
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Zoho CRM (or similar CRM)
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Calendly
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Connecteam
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Excellent organizational and communication skills
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Strong multitasker with a proactive, accountable work style
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Hybrid work schedule considered with 4 days in office and one from home
Preferred Experience:
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Familiarity with Massachusetts permit processes, lien law, and draw documentation
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Background in remodeling, subcontractor management, or residential building
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Experience supporting state, federal, or prevailing wage jobs
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Familiarity with compliance documentation, certified payroll, and public-sector paperwork
We do not currently perform state or federal work, but plan to in the future. Experience with these processes is a plus.
How to Apply:
Submit your resume and a brief cover note explaining your experience as it relates to the job description.
Company DescriptionBeantown Builders is a growing residential and light commercial construction company serving the Greater Boston area. We specialize in modernizing existing properties from frame to finish — including gut rehabs, additions, and ADUs. Our work is high-quality, our systems are dialed in, and our team is built on trust, communication, and follow-through.
But we’re not your average construction company.
We keep it light, funny, and human. Personality matters here. We believe people do their best work when they enjoy who they work with and feel respected and supported.
Faith and family come first. Success is our mission, but not at the expense of what matters most. We work hard, stay organized, and back each other up — then we go home to our families with peace of mind.
We’re serious about growth, serious about systems (JobTread, Zoho CRM, QBO, Connecteam), and serious about giving our team real opportunities. If you're self-motivated, adaptable, and ready to contribute to a team that values both excellence and authenticity, we’d love to talk.
Company Description
Beantown Builders is a growing residential and light commercial construction company serving the Greater Boston area. We specialize in modernizing existing properties from frame to finish — including gut rehabs, additions, and ADUs. Our work is high-quality, our systems are dialed in, and our team is built on trust, communication, and follow-through.\r\n\r\nBut we’re not your average construction company.\r\n\r\nWe keep it light, funny, and human. Personality matters here. We believe people do their best work when they enjoy who they work with and feel respected and supported.\r\n\r\nFaith and family come first. Success is our mission, but not at the expense of what matters most. We work hard, stay organized, and back each other up — then we go home to our families with peace of mind.\r\n\r\nWe’re serious about growth, serious about systems (JobTread, Zoho CRM, QBO, Connecteam), and serious about giving our team real opportunities. If you're self-motivated, adaptable, and ready to contribute to a team that values both excellence and authenticity, we’d love to talk.