Job Description
Job DescriptionPart-Time Program Administrative Assistant
We’re seeking a Part-Time Administrative Assistant II to be the welcoming face and operational backbone of our busy program office. In this key role, you’ll provide front-line administrative support, coordinate events, and assist with special projects, ensuring the office runs smoothly and efficiently. This is an excellent opportunity for a detail-oriented, organized professional who enjoys interacting with visitors and internal stakeholders.
Compensation: Up to $26/hour | Contract role
Key Responsibilities:
- Serve as the first point of contact for visitors and callers, providing friendly and professional support
- Handle administrative tasks, including financial processing, meeting coordination, and space scheduling
- Plan and execute logistics for small and large events—catering, materials, registration tracking, and on-site support
- Manage staff timesheets and collaborate with managers on reporting and reconciliation
- Support special projects and daily operational tasks to ensure seamless office operations
Required Skills & Experience:
- Bachelor’s degree
- Proficiency in Microsoft Excel and Word
- Strong written and verbal communication skills
- Prior experience in office administration, program support, or administrative coordination
- Experience supporting meetings, events, or operational logistics
Preferred Skills & Experience:
- Experience in academic, nonprofit, or institutional settings
- Internship, work-study, or office support experience
- Familiarity with Adobe Illustrator or Photoshop
Work Schedule & Details:
- Onsite role with flexible start and end times
- Core hours: Monday–Thursday, roughly 10:00 AM – 3:30 PM (flexible)
Company DescriptionSince 1996, ProPivotal has been committed to excellence in staffing services. ProPivotal is one of Massachusetts’ largest staffing firms. It is our pleasure to provide service to many of the area’s most desirable employers and fulfill their staffing needs throughout the world. While we have the deep resources which allow us to manage large staffing programs, we also have a structure which allows us to get to know each job seeker individually, and a culture which drives us to match candidates with jobs they love. We are big enough to serve you and small enough to know you.
ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.
Company Description
Since 1996, ProPivotal has been committed to excellence in staffing services. ProPivotal is one of Massachusetts’ largest staffing firms. It is our pleasure to provide service to many of the area’s most desirable employers and fulfill their staffing needs throughout the world. While we have the deep resources which allow us to manage large staffing programs, we also have a structure which allows us to get to know each job seeker individually, and a culture which drives us to match candidates with jobs they love. We are big enough to serve you and small enough to know you.\r\n\r\nProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.