Job Description
Job Description
We are looking for an Accounts Receivable Specialist to join our team in East Weymouth, Massachusetts. In this role, you will play a key part in managing financial transactions, ensuring accurate billing, and maintaining compliance with payroll and accounting standards. This position offers an opportunity to work in a dynamic environment where attention to detail and teamwork are highly valued.
Responsibilities:
• Process and upload invoices to customer and vendor portals, resolving any portal-related issues promptly.
• Generate and review customer statements monthly, coordinating with managers to ensure accuracy.
• Follow up on outstanding accounts by sending reminders, negotiating payment plans, and maintaining communication with customers.
• Prepare weekly collection reports, detailing communication, payment commitments, and overdue balances.
• Maintain organized customer files, including credit applications, agreements, payment records, and other essential documentation.
• Produce and distribute reports such as invoice summaries and no-service lists for accounts exceeding credit limits.
• Generate lien waivers for projects and manage the schedule of values and progress billings in collaboration with managers.
• Reconcile accounts receivable subledger with the general ledger and assist in preparing month-end reports.
• Support audits and bonding processes by compiling necessary financial documentation.
• Assist with payroll preparation, verifying time entries and ensuring compliance with labor regulations.
• Bachelors degree in Accounting, Finance, or a related field is preferred.
• At least 1 year of experience in accounts receivable, accounts payable, billing, or payroll
• Proficient in accounting software and Microsoft Office tools, with experience in platforms like QuickBooks or Sage being an advantage.
• Strong organizational and time-management skills with the ability to meet deadlines in a fast-paced environment.
• Excellent communication skills for drafting collection notices, customer correspondence, and internal reports.
• Ability to analyze aging reports, identify risks, and recommend effective solutions.