Job Description
Position: Senior Manager, Administrative Services
Overview
Our client, a highly respected professional services firm is seeking an experienced, service-oriented leader for our client to oversee administrative operations and provide high-level Executive Assistant support to the Senior Partner. This hybrid role blends team leadership with hands-on executive support, ensuring both organizational efficiency and first-class service delivery.
The ideal candidate will bring proven leadership experience in professional services, excellent organizational skills, and the ability to balance strategic initiatives with day-to-day operational management.
Key Responsibilities
Administrative Leadership
- Lead and manage a team of administrative and executive support professionals across multiple locations.
- Oversee daily operations, workflow, and workload allocation to maintain a high standard of service.
- Partner with business leaders to assess needs, align resources, and continuously improve service delivery.
- Monitor performance metrics, identify areas for improvement, and implement best practices.
People Management & Development
- Recruit, onboard, mentor, and retain high-performing administrative staff.
- Conduct regular performance reviews and support professional development.
- Foster a collaborative, inclusive, and high-energy team culture.
Executive Assistant Support – Senior Partner
- Manage the senior partner’s complex calendar, scheduling, and travel arrangements.
- Act as the first point of contact for the senior partner, handling correspondence, calls, and meeting preparation.
- Prepare agendas, briefing documents, and presentations for meetings and events.
- Support expense reporting, document management, and confidential projects.
- Proactively anticipate needs and ensure the senior partner’s time is optimized.
Qualifications
- 8+ years in administrative leadership, preferably in PE, VC or Consulting.
- Direct management experience of mid-to-large teams.
- Demonstrated success in both strategic planning and hands-on operational oversight.
- Advanced organizational, multitasking, and communication skills.
- Strong stakeholder management abilities at senior levels.
- Experience with workflow management tools and administrative technology platforms.
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