Job Description
Job Description
We are looking for a highly organized Admin Services Coordinator to provide essential administrative support to our team in Boston, Massachusetts. This role requires a proactive individual who thrives in a fast-paced environment and can efficiently manage calendars, coordinate meetings, and handle reporting tasks. This is a long-term contract position with opportunities for extension.
Responsibilities:
• Coordinate and schedule meetings, appointments, and events while maintaining accurate team calendars.
• Prepare, review, and submit expense reports, ensuring compliance with company policies and tracking reimbursements.
• Manage office supply inventory, placing orders as needed and organizing digital and physical filing systems.
• Archive and maintain documents for easy accessibility and proper record-keeping.
• Provide general administrative support, including handling ad hoc tasks as required by the team.
• Utilize Microsoft Office tools, such as Word, Excel, and Outlook, to complete daily tasks efficiently.
• Assist in resolving customer inquiries and complaints with attention to detail and courtesy.
• Ensure compliance with organizational policies in all administrative processes.
• Collaborate with C-suite executives to manage scheduling and administrative needs.
• Minimum of 2 years of relevant administrative experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to maintain accurate records and manage calendars.
• Excellent communication abilities for interacting with various stakeholders.
• Knowledge of expense reporting and compliance procedures.
• Ability to handle multiple tasks simultaneously in a fast-paced environment.
• Bachelor's degree preferred, but equivalent experience with attention to detail will be considered.
• Must be able to work onsite during standard business hours, Monday through Friday.