Property Manager

Job Description

Job DescriptionSalary: $70,000 annually

Appleton Corporation (subsidiary of The OConnell Companies, Inc.) has been providing comprehensive & responsible property, facility, & asset management services since 1974 has an opening for a part-time (20 hours per week) Property Manager to work at our facility located in Springfield, MA.

POSTION SUMMARY

The Property Manager is responsible for the day-to-day operations for an eighty-eight (88) unit tax credit and project-based section 8 family community. Responsibilities for day-to-day operations include staff supervision, maintaining occupancy, financial oversight to include monthly rent collections and operating within the propertys owner approved budget. Experience necessary with LIHTC and Section 8 programs. TCS & COS designations are required.

ESSENTIAL JOB FUNCTIONS

• Knowledge of Microsoft Office and OneSite software to prepare reports of cash receipts, rent rolls, aged tenant receivables, A/R summaries, security deposit recaps, move ins, move outs, certifications, and re-certifications.
• Heavy customer service responsibilities to include; daily interaction with residents, heavy phone contact to include in-coming and out-going calls, greeting prospective residents, guest, contractors and vendors.
• Responsible for supervising all site staffs daily responsibilities and overseeing the operations of the site.
• Participate in interviewing, hiring, and training of site personnel. Complete 90/day and annual evaluations, if/when necessary, follow the five (5) step disciplinary process for all site assigned personnel.
• Performs all required verifications to determine the qualification and rental amount for each resident/household.
• Prepare rent reconciliation on a monthly basis. Complete and submit monthly vouchers to HUD for subsidy payment.
• Provide guidance and leadership to assigned site-staff.
• Assist maintenance department in coordinating apartment inspections, apartment turnovers, extermination program, re-carpeting program, and daily work orders.
• Assist in budget preparation and monitoring of building expenses to stay within budget.
• Inspect apartments upon move outs and move ins and report any discrepancies.
• Follow up on delinquency reports and send to supervisor for appropriate action.
• Maintain and update property waitlist in accordance with HUD guidelines.
• Assist assigned Resident Service Coordinator with resident activities to include meetings, holiday parties, social functions etc. Also assist RSC with designing, implementing, and maintaining a resident retention program(s).
• Assist Resident Services Coordinator with Reasonable Accommodations and complete RA log for submittal to Director of Resident Services.
• Prepare for and assist for any State Agency reviews such as annual AMR or MOR. Assist in preparation for any HUD NSPIRE inspections or Tax Credit reviews performed by the states monitoring agency.
• Prepare assigned weekly and monthly reports and forward to appropriate Senior Staff members.
• Hold weekly staff meetings.
• Attend Board Meetings when required.
• Adhere to and operate within all Fair Housing Guidelines.
• Always display a professional appearance and maintain a positive attitude.
• Consistent and reliable attendance.
• Continuously work to ensure the health and safety of residents, visitors, co-workers, vendors, and self.
• Occupancy/Marketing
• Maintain occupancy at established levels as directed by the management of Appleton Corporation.
• Assist Marketing Director with completing marketing plans as requested
• Shopping local competitors, be familiar with the target market
• Ensure that established sales/leasing techniques and methods are used effectively and by all staff members.
• Meet, greet, and interview prospective residents in a professional manner, show apartments when available
• Accept rental applications for review and approval within Fair Housing Regulations
• Provide new residents with an orientation to the residential guidelines of the apartment community.

VALUES

• Provide a high level of service for both external and internal customers and clients
• Exhibit a spirit of teamwork
• Contribute ideas for department success

QUALIFICATIONS

• Two years experience in related field with Tax Credit and Section 8 and Fair Housing required.
• Equivalent to high school plus broad ongoing specialized training in HUD and State regulations.
• Knowledge of typing, basic bookkeeping, and computerized accounting systems, as well as standard office procedures.
• Knowledge of Microsoft Office required.
• Bilingual required.
• Knowledge of OneSite software preferred.

Appleton Corporation offers a competitive salary & excellent benefits including

• Health
• Dental
• Vision
• 401(k)
• Life insurance
• Paid time off and more

EOE