Job Description
Job DescriptionWe are looking for a detail-oriented Office Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will support daily operations through efficient administrative and clerical work, ensuring the smooth functioning of office tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys multitasking.
Responsibilities:
• Greet visitors and manage receptionist duties, creating a welcoming and organized atmosphere.
• Handle document scanning tasks to organize and maintain digital records.
• Answer incoming calls promptly, providing accurate information or redirecting calls to the appropriate departments.
• Perform general clerical tasks such as filing, data entry, and managing office supplies.
• Assist with scheduling meetings and coordinating appointments.
• Maintain accurate and organized records to support team operations.
• Collaborate with team members to address administrative needs and resolve issues.
• Ensure compliance with office policies and procedures while supporting day-to-day functions.• Proven experience in receptionist or administrative roles.
• Proficiency in scanning documents and managing digital files.
• Strong communication skills, both verbal and written, for answering inbound calls and interacting with clients.
• Excellent organizational skills to handle clerical duties effectively.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Familiarity with office equipment and software, such as Microsoft Office Suite.
• High attention to detail and accuracy in record-keeping.
• A collaborative demeanor and ability to work effectively within a team setting.