Facilities Coordinator

Job Description

Job Title: Facilities Project Coordinator

Location: Chelmsford, MA 01824

Duration: 12 months

Pay rate: $25.00/hr on W2

Shift hours: 1st shift

Position Summary:

• Facilities Coordinator II will support the facilities team for the Chelmsford MA site. You will be responsible for our CMMS database and scheduling between Departments and Vendors.
• They will require a high degree of initiative, strong communication skills, experience in Microsoft Office (especially in Outlook, Word and Excel), and resolving problems.

What will you do?

• Maintain scheduling and task management through our CMMS (computer maintenance management system) to keep track of assets, corrective and preventive maintenance activities.
• Schedule and coordinate work for outside vendors and Facilities technicians with appropriate work-center Supervisors on our CMMS database
• Manage the Facilities group calendar including PTO, contractor visits, site events needing support, and the working location of team members on a given day.
• Provide support for critical documents and always filing and maintaining records in an audit ready state following Good Documentation Practices.
• Maintain and update departmental standard operating procedures (SOP’s).
• Partner with other site administrative support in the orchestration of meetings, report generation and projects.
• Create purchase order requisitions and process of invoices for payment via our portal
• Purchase office equipment and supplies for the department(s).

Education:

• High school diploma or equivalent required.

Experience:

• 2+ years of experience in a similar administrative or facilities role
• Experience in a cGMP environment with use of a BMS and CMMS system is desirable