Job Description
Part-Time Event Coordinator
Schedule: 20 hours per week (4–5 hours per day)
Location: Hybrid – 3 days per week in Watertown, MA
We’re seeking a Part-Time Event Coordinator to help ensure our events run efficiently, cost-effectively, and memorably. This role involves coordinating with internal teams and external partners to manage logistics from start to finish. Responsibilities include evaluating and negotiating with vendors, collaborating with the legal team on contracts, and maintaining clear communication with attendees, building operations, and key stakeholders.
Requirement:
- Previous experience with corporate event planning
- Work 20 hours a week part-time and 3 days a week on-site in Watertown, MA.
Responsibilities
- Collaborate with the creative team to understand project and event requirements.
- Research and evaluate vendors, partnering with the creative team to make selections that balance creativity, quality, and cost.
- Manage logistics, including venue booking, guest scheduling, contract coordination with the legal team, and developing the “Run of Show” for final approval.
- Create content for event materials and post-event communications.
- Coordinate with building operations, IT, and audio/visual teams to ensure seamless execution.
- Oversee day-to-day event and program administration, including order placements, attendee management, registration tracking, RSVP counts, and issue resolution.
- Prepare and submit expense reports for event costs using Expensify.
- Serve as onsite coordinator when needed, ensuring event execution, resolving issues in real time, overseeing vendor performance, processing vendor payments, and managing post-event clean-up.