Job Description
Job DescriptionBusiness Office ManagerSummary:Our client is seeking a business office manager with proven long-term nursing home and billing experience! If you are someone who has excellent leadership skills and are looking to take that next step in your career, this may be a great fit for you!What you will be doing:Administrative:
- Assist in planning, developing, organizing, implementing, evaluating, and directing of the administrative office policies and procedures
- Assure that all office personnel follow established policies and procedures
- Interpret the facility's policies and procedures to personnel, residents, family members, visitors, etc., as directed by the Executive Director
- Represent the facility at and participate in meetings as required by the Executive Director
- Delegate administrative authority, responsibility and accountability to other responsible persons
- Make written and oral reports/recommendations to the Executive Director concerning administrative procedures
- Process administrative accounts payables invoices and vendor related inquiries
Billing and Billing Related:
- Manages daily census changes (admissions, discharges, payer changes, room changes etc.)
- Deposits checks daily into depository account and process credit cards as requested
- Manages resident trust funds and maintains confidential files, ensures compliance with all state and federal regulations
- Complete month end AR close and billing for all payers or coordinate billing with the corporate biller
- Ensure timely billing of resident liability by maintaining the correct liability in PCC
- Manage outstanding Accounts Receivable by reviewing AR aging weekly to identify potential refunds, adjustments or rebilling and communicate with the appropriate biller
- Document all collections efforts in PCC
- Recommends accounts for outside collection Attorney
- Managed Medicaid pending applications timely including coordinating referral to Medicaid Eligibility Specialist or activity working the Medicaid application
- Manage annual redeterminations for Medicaid enrollments
- Meets with, or ensures that another staff member meets with, all residents/responsible party upon admission and throughout the stay to explain financial obligations and paperwork
- Audits new admission files to ensure completeness and accuracy
- Meets with, or ensures that another staff member meets with, all residents/responsible party upon discharge to explain any remaining financial obligations
- Communicates accounts at risk to the Administrator, prepares for and attends weekly A/R review meetings, documents collection Activities
- Attend monthly triple check to ensure Medicare A, Medicare B and Managed Care claims are accurate prior to biller submitting claims
- Attend weekly Medicare meeting and weekly MMQ meeting
Education:
- High School Diploma or equivalent is required
- Associate’s degree or higher in a Healthcare setting is preferred
Schedule:
- Monday to Friday
- 8am to 4:30pm