Job Description
Title: Executive Assistant
Position Type: Contract role with potential extensions(3 months to begin with)
Location: Cambridge, MA 02138
Work schedule: 40 hours/week
Job Description:
TOP SKILLS:
- Executive & Administrative Support
- Meeting & Event Planning
- Domestic & International Travel Coordination
- Complex Calendar & Schedule Management
- Fluency in Spanish
About the Role:
We’re seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be fluent in Spanish and experienced in coordinating complex calendars, meetings, and both domestic and international travel arrangements.
Key Responsibilities:
- Provide executive-level administrative and operational support to senior leaders.
- Manage complex and dynamic calendars, schedule meetings, and coordinate logistics across time zones.
- Arrange and manage domestic and international travel, including itineraries, accommodations, and expense reporting.
- Prepare, proofread, and manage correspondence, presentations, and confidential documents.
- Support planning and execution of meetings, events, and special projects.
- Handle confidential information with discretion and professionalism.
Qualifications:
- Bachelor’s degree or equivalent professional experience.
- 5+ years of experience supporting C-suite or senior executives in a fast-paced organization.
- Fluency in Spanish is required.
- Proven experience managing complex calendars and coordinating global travel logistics.
- Strong proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Google Workspace.
- Excellent time management, organization, and communication skills.
- Professional demeanor, confidentiality, and ability to adapt to changing priorities.