Job Description
Job DescriptionThe Human Resources Specialist is vital in supporting and streamlining HR processes for all Deringer colleagues. This role offers essential administrative support to the HR department, concentrating on HRIS data entry and configuration, as well as routine HR reporting and auditing. Additionally, the Specialist assists colleagues by addressing benefits inquiries and works alongside the Senior Human Resources Generalist to manage leave administration. Offers support to the HR team, emphasizing HRIS entry and configuration, payroll assistance, and collaboration with the Senior Human Resources Generalist, along with standard HR reporting and auditing responsibilities.The Human Resources Specialist is dedicated to preserving the integrity of HR data, ensuring that all colleague information is accurately recorded and kept up to date. With a strong sense of adaptability, the Human Resources Specialist embraces new technologies and practices to effectively cater to the evolving needs of the workforce.This position offers a mid-level opportunity with potential for future advancement and a career path within a skilled Human Resources team. While this role can be performed remotely from the wider New York, Vermont, or New Hampshire area, we do require quarterly travel to our St. Albans location for team meetings and training sessions.
Job Responsibilities
- Supports the administration of leave management, including FMLA and state-specific leave policies.
- Provides necessary support to the HR function, including record-keeping, file maintenance, HRIS data entry, and assistance with benefits administration.
- Helps reconcile benefits statements.
- Accurately enters data into the HRIS for new hires, terminations, and updates such as job changes, promotions, and salary adjustments.
- Collaborates with Payroll to:
- Maintain, audit, and troubleshoot timekeeping systems.
- Reconcile payroll after transmission and verify confirmed reports.
- Understand the appropriate taxation of employer-paid benefits.
- Process HRIS changes accurately to ensure compliance.
- Works alongside the HRIS Partner to configure back-end settings for optimal functionality.
- Creates ad hoc reports and dashboards to deliver HR analytics.
- Collaborates with team members to monitor and audit system configurations or process changes through regular data reviews.
- Participates in the development and implementation of HR initiatives designed to boost colleague engagement and enhance organizational culture.
- Keeps accurate documentation and records of HR processes to promote transparency and accountability.
- Engages in ongoing professional development to remain informed about HR best practices and emerging trends.
- Assists in drafting and reviewing HR policies to ensure alignment with organizational goals and compliance standards.
- Coordinates and manages special projects as assigned.
Required Qualifications:
- 5+ Years of Human Resources experience
- Knowledgeable about human resource principles, practices, and procedures.
- Proven time management abilities with a history of meeting deadlines.
- Proficient in Microsoft Office Suite or similar applications.
- Experience with HRIS systems, especially UKG/UltiPro, is highly desirable.
- A proactive and adaptable mindset, thriving in fast-paced environments.
- Able to work independently as well as collaboratively in a team setting.
- Committed to continuous learning and professional development.
- Strong problem-solving abilities with a creative approach to challenges.
- Excellent conflict resolution skills.
- Ability to build and maintain effective relationships at all levels within the organization.
- Familiarity with employment laws and regulations.
- Upholds a high standard of integrity and ethical conduct in all professional interactions.
- Outstanding verbal and written communication skills.
- Maintains strict confidentiality at all times.
- Exceptional interpersonal abilities paired with customer service expertise.
- Strong organizational skills with a sharp eye for detail.
- Excellent analytical capabilities.
Competencies:
All Deringer colleagues should be fully committed to the Core Values:
Passion, Respect, Integrity, Expertise, Innovative Solutions, Relationships, Support, Determination, Value and a High Level of Accountability
In addition, the following competencies are specific to this position:
Analytical – Demonstrates accuracy and thoroughness; applies feedback to improve performance; monitors own work to ensure quality; gathers and analyzes information skillfully; demonstrates ability to multi-task and establish priorities.
Customer Oriented – Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; demonstrates ability to speak clearly and persuasively in positive and negative situations; listens and gets clarification; responds well to questions.
Interpersonal Skills – Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and tries new things; takes responsibility for own actions; contributes to building a positive team spirit; supports everyone’s efforts to succeed.
Motivation – Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; takes calculated risks to accomplish goals.
Problem Solving – Identifies and resolves problems in a timely manner; develops alternative solutions; works well in-group problem solving situations; uses reason even when dealing with emotional topics.
Work Standards – Sets high standards and well-defined realistic goals for one’s self; displays a high level of effort and commitment towards completing tasks in a timely manner; demonstrates ability to work independently; meets deadlines and handles large volumes of work.
Work Conditions and Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Predominately-sedentary light office position with high frequency of keyboarding/computer work required (67% - 100% of the workday).
The employee is required to regularly use hands and fingers; talk and hear.
The employee is occasionally required to walk.
Specific vision abilities required by this job include close vision and the ability to focus.
The employee usually works in a quiet environment.
Disclaimer:
The above job description is intended to describe the general nature and level of the work being performed by people assigned to this role and is not an exhaustive list of all duties and responsibilities. Deringer reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.